5 December Notice periods: When it all comes to an end December 5, 2018 By Reef Admin Temination of employment 0 How much notice needs to be given when bringing an employment relationship to an end? Here we answer some common questions about minimum notice periods for termination. How should notice be given? Employers The Fair Work Act 2009 requires an employer to give an employee notice of their termination in writing. Failure to do this is a breach of the Act, but doesn’t necessarily mean the termination hasn’t been effected. The written notice may be given personally. Alternatively, it can be left at or mailed to the employee’s last known address. At REEF, we discourage providing written notice by way of email or text message (except in unusual circumstances). But if you believe there’s no reasonable alternative, please call the REEF Helpline on 1300 616 170 before sending the email or text message and talk to one of our Workplace Relations Advisors. Employees Notice may be given verbally or in writing. If an employee verbally resigns, it’s prudent to obtain written confirmation. This helps to avoid a ‘heat of the moment’ decision that one or both of you may later regret. How much notice must be given? Employers You must provide the minimum period of notice prescribed by the Fair Work Act. This period is calculated based on the length of service of the employee and their age. Length of continuous service Minimum period of notice Less than 1 year 1 week Between 1 and 3 years 2 weeks Between 3 and 5 years 3 weeks More than 5 years 4 weeks Employees over 45 years old who have completed at least 2 years of service when they receive notice are given an additional week of notice. Of course, these notice periods will not apply in circumstances where the employee is being terminated due to serious and wilful misconduct or where a fixed-term contract applies. Employees Where an employee wants to bring their employment to an end, the minimum notice prescribed under the award or in their contract of employment must be given. For employees under the Real Estate Industry Award, the minimum period of notice they must give is one week or any longer period agreed by the employer and employee. This provision is currently under review by the Fair Work Commission, so it’s possible it may change in the near future. For employees under the Clerks – Private Sector Award, the minimum period of notice they must give is as set out in the table above. Where the employee fails to provide the required minimum period of notice, there’s a possibility to withhold from monies due to them on termination an amount to offset the notice not given. What is 'pay-in-lieu of notice'? When terminating an employee’s employment, it’s common for employers to decide it’s best for the employee to leave immediately rather than work out their minimum notice period. In such circumstances, the employee is entitled to be paid as if they’re actually working. This is called ‘pay-in-lieu’. Can notice be withdrawn? The answer to this question will generally be “no”, however there are occasional situations where an employee may seek to withdraw their notice of termination claiming it was a ‘heat of the moment’ decision. If this situation arises, please call the REEF Helpline on 1300 616 170 for guidance about how to respond. Call REEF If you have questions about terminating an employee and minimum notice periods, call the REEF Helpline on 1300 616 170. Our team of experienced Workplace Relations Advisors is on hand to help. Related Advocacy: REEF has your back when it comes to claims If you ever find yourself confronted with a workplace-based claim, REEF is on hand to help and will work with you every step of the way – and our advocacy service has been in high demand in recent times. Working out a notice period An employee must give notice to their employer of their intention to end their employment and the period of that notice must be in accordance with the relevant award or their employment agreement. When an agency changes hands Does the transferring employee's service with the old employer count as service with the new employer? Is there a minimum notice period for casual employees? Most employers know that there is a minimum notice period that must be given when terminating a full-time or part-time employee. But what about a casual employee? When dispensing discipline goes wrong From time to time, as an employer you’ll be faced with the situation where an employee does something wrong. It may be a minor case of wrongdoing or perhaps a more serious instance of misconduct. What disciplinary action can you take? Nothing comes for free: Is unpaid work experience lawful? The REEF Helpline often receives calls from members asking if unpaid work experience is OK. Unfortunately, except in very limited circumstances, the answer is a resounding "no". Comments are closed.